Administrator/Facility Projects & Contract, S-3518
ADMINISTRATOR/FACILITY PROJECTS & CONTRACTS
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Please see Special Instructions for more details.
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an online application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Applicants are strongly encouraged to submit recommendation letters. If there are recommendation letter(s) you wish to include that are not required, please utilize Recommendation Letters.
You must submit an online application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Applicants are strongly encouraged to submit recommendation letters. If there are recommendation letter(s) you wish to include that are not required, please utilize Recommendation Letters.
Position Information
Position Information
| Posting Number | S-3518 |
|---|---|
| Position Number | 36380 |
| Type of Recruitment | External |
| Position Title | ADMINISTRATOR/FACILITY PROJECTS & CONTRACTS |
| Position Summary | The Administrator of Facilities Projects & Contracts is responsible for developing and coordinating all contracting activities concerning planning, design, and construction industry related agreements for the University Engineering and Planning (UEP) department. The Administrator also plans, coordinates, and implements small projects as directed; this includes but is not limited to carpet installation, fixed seating installations, and management of off-campus properties. This position applies strong organizational, critical thinking, and decision making skills, along with knowledge of applicable university, Facilities Management, and UEP processes, policies and tools to successfully develop and implement assigned small projects and contracts for the UEP department to provide contract administration expertise and support for department colleagues. |
| Required Qualifications | Associate’s Degree or two years of equivalent work experience, preferably in a design or construction related field. Four years of professional experience in contract development or administration. Five years of professional experience in the design, construction, or facilities management industry. Working knowledge of floor finish systems, FFE, construction management and scheduling, contract administration, and disability standards, as applied to construction and remodeling of small buildings. Ability to plan and organize the phasing of a small construction project. Demonstrated positive interpersonal skills. Demonstrated ability to communicate effectively and project a positive image. Ability to perform the essential functions of the position, with or without reasonable accommodation. |
| Preferred Qualifications | Bachelor’s degree. Experience coordinating the work of others. Knowledge of American Institute of Architects (AIA) contracts and forms. Working knowledge of construction industry administrative and contract compliance requirements at the federal, state, local, and university levels. Knowledge of specific software programs (AIA Software, SAP, and Access databases). |
| Duties & Responsibilities | Coordinates the development, completion, and execution of contractual agreements between University Engineering and Planning (UEP) and construction industry partners and vendors. Ensures adherence to UEP and industry contracting standards and processes, including UEP blanket contracts, American Institute of Architects (AIA) templates for professional services and construction, and AIA master agreements, including continuous improvement and change management. Responsible for the purchasing, contract development, document creation, and review for small to large projects. Ensures that applicable university and Facilities Management processes and policies are implemented with all UEP contractual agreements to support appropriate and successful contract execution, audit control, and risk mitigation. Ensures the incorporation of applicable administrative procedures and contract language to comply with appropriate federal, state, local, and university regulations affecting construction industry contracts to improve the consistency and quality of UEP project implementation, while limiting risk exposure to the university. Oversees the contract administration for the planning, development, award, and on-going management of complex construction industry contracts and proposals. Creates, processes, and manages contractual agreements, including but not limited to applicable prevailing wage rates, required insurance and bonds, change orders, and supporting documents using AIA Contract Software and SAP enterprise management software. Manages university insurance requirements and certificates for construction industry contracts in coordination with Risk Management. Composes responses to memos and other correspondence requiring research, sound judgment, and discretion; writes, edits, and submits materials for internal and external communications. Oversees the creation, maintenance, and use of specialized records and databases, requiring knowledge of university practices, departmental, university, legal, and state requirements. Stays abreast of various flooring products and campus standards, consulting with project managers and university colleagues as needed. Utilizes awareness and understanding of university standards, codes, and university resources to obtain necessary consultation and input to accomplish the successful implementation of small projects. Performs other duties as assigned. |
| Supervision Exercised | None. |
| Message to Applicants | Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community. You must submit an online application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee. Applicants are strongly encouraged to submit recommendation letters. If there are recommendation letter(s) you wish to include that are not required, please utilize Recommendation Letters. |
| Employee Group | Professional & Administrative -Salary |
| Staff Pay Level | |
| Pay Range | $50,000 - $60,000 per year |
| Division | Finance and Administrative Services |
| Department | University Engineering & Planning |
| Position Status | Regular |
| Position End Date | |
| Employment Status | Full-Time |
| FTE | 1.0 |
| Position Type | 12 month |
| Weekly Work Schedule | Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed |
| Location | Mount Pleasant, MI |
| About the Department | |
| About CMU | Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence. CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17. CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant. Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula. CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms. |
| CMU Leadership Standards | Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference. We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position. |
| EEO Statement |
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253 Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: titleix@cmich.edu |
| Posting Ends | |
| Open Until Filled | Yes |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.
(Open Ended Question)
- * Are you currently an internal employee of CMU according to the university's definition?
- Yes
- No
- * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").
- Not Applicable
- Dispatcher
- Medical Faculty
- Office Professional
- P&A, SO or Faculty
- Police
- Public Broadcasting
- Sergeant
- Service Maintenance
- Supervisory/Technical
- * Do you have an associate's degree or two years of equivalent work experience, preferably in a design or construction related field?
- Yes
- No
- * Do you have at least four years of professional experience in contract development or administration?
- Yes
- No
- * Do you have at least five years of professional experience in the design, construction, or facilities management industry?
- Yes
- No
Optional & Required Documents
Required Documents
- Resume/Curriculum Vitae
- Cover Letter
- Recommendation Letters
