Executive Secretary, S-3520
EXECUTIVE SECRETARY
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Please see Special Instructions for more details.
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
If there is a work sample you wish to include that is not required, please utilize Work Sample.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
If there is a work sample you wish to include that is not required, please utilize Work Sample.
Position Information
Position Information
| Posting Number | S-3520 |
|---|---|
| Position Number | 79560 |
| Type of Recruitment | External |
| Position Title | EXECUTIVE SECRETARY |
| Position Summary | This position within the College of Education and Human Service’s (CEHS) Counseling, Educational Leadership, and Higher Education department provides daily administrative and operational support to the counseling program and the Center for Counseling and Community Development (CCCD). The main responsibilities of this position include client scheduling, processing check-in/out and electronic medical records (EMR), and other duties that ensure efficient and smooth clinic functions. This position may provide secondary office support for the department of CEHS, as needed. |
| Required Qualifications | High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the position, with or without reasonable accommodation. |
| Preferred Qualifications | Experience with electronic medical record (EMR) software. Experience in a clinical setting that included interacting with clients and following HIPAA compliancy. |
| Duties & Responsibilities | Counseling Program: Coordinates the admissions process for the Counseling Program, including but not limited to, pulling applications out of Slate for faculty review, schedules interviews, and creating and maintaining student files. Collaborates with the department chair to manage the counseling program expenditures including coordination with university payroll and expense offices. Responds to program inquiries via phone and email. Assists alumni with licensure questions. Work with the Dean’s Office to processes payments for technology renewals. Processes faculty expense reports. Supports program faculty with candidate searches. Works with the department chair and program director to create and submit academic schedules. Monitors and submits graduate assistant time sheets and student worker approvals. Works with program faculty to track required curriculum updates. Utilizes SAP to assign faculty advisors to students and inputs information into SAP to track data for degree process. Performs website updates. Assists with the coordination of recruitment and program related events. Center for Community Counseling & Development (CCCD): Provides support for the daily operations of the clinic and serves as the primary receptionist for the clinic. Assists in the development and distribution of promotional materials for client recruitment. Serves as a liaison between the CCCD and on-campus and/or community referral sources. Schedules appointments with Counselors-in-Training (CITs), provides reminder calls/emails, and provides/processes all intake documentation. Coordinates with the CCCD Clinic Director to screen clients for appropriate services. Assists in the development and implementation of procedures, systems, and policies that ensure adherence to federally mandated HIPAA/client privacy regulations. Maintains recording software and electronic medical record (EMR) systems and schedules training for these systems as needed. Conducts data entry and reporting using software and databases specific to a clinical setting (i.e. Titanium, Tevera). Provides client satisfaction surveys at completion of a client’s services. Performs other duties as assigned. |
| Supervision Exercised | None. |
| Message to Applicants | Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community. You must submit an on-line application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee. If there is a work sample you wish to include that is not required, please utilize Work Sample. |
| Employee Group | Office Professional |
| Staff Pay Level | 6 |
| Pay Range | $16.00 - $23.87 per hour (estimated starting $16.00 - $18.00) |
| Division | Academic Affairs |
| Department | Counseling, Education Leadership & Higher Education |
| Position Status | Regular |
| Position End Date | |
| Employment Status | Full-Time |
| FTE | 1.0 |
| Position Type | 12 month |
| Weekly Work Schedule | Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed |
| Location | Mount Pleasant, MI |
| About the Department | |
| About CMU | Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence. CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17. CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant. Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula. CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms. |
| CMU Leadership Standards | Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference. We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position. |
| EEO Statement |
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253 Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: titleix@cmich.edu |
| Posting Ends | |
| Open Until Filled | Yes |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.
(Open Ended Question)
- * Are you currently an internal employee of CMU according to the university's definition?
- Yes
- No
- * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").
- Not Applicable
- Dispatcher
- Medical Faculty
- Office Professional
- P&A, SO or Faculty
- Police
- Public Broadcasting
- Sergeant
- Service Maintenance
- Supervisory/Technical
- * Do you have a high school diploma or GED?
- Yes
- No
- * Do you have four years of qualifying experience or a combination of education and experience that equates to four years?
- Yes
- No
- * Do you have experience with Microsoft Word?
- Yes
- No
- * Do you have customer service experience?
- Yes
- No
- * Do you have spreadsheet and/or database experience?
- Yes
- No
Optional & Required Documents
Required Documents
- Resume/Curriculum Vitae
- Cover Letter
- Work Sample
