ADMINISTRATIVE SECRETARY
| This position provides administrative support for Office of Academic Affairs and Foundation Sciences of the College of Medicine. Duties are broad, varied and complex, requiring a high degree of autonomy. | |
| Required Qualifications | High school diploma or GED. Three years of qualifying experience or a combination of education and experience that equates to three years. Experience with Microsoft Word. Customer service experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job. |
|---|---|
| Preferred Qualifications | Prior experience in an office or higher education setting. Prior experience in a healthcare or medical education setting. Familiarity with SAP and Microsoft 365. Demonstrated experience working with financial records. |
| Duties & Responsibilities | Serves as the first point of contact for students, faculty, visitors, and guests, conveying a professional image while answering inquiries and resolving issues for internal and external contacts. Provides administrative support and calendar management for the Foundational Sciences Discipline Chair. Provides various administrative support for the Foundational Sciences faculty, as requested. Provides support for events, special projects, governance committees, and institutional curricular activities as requested. These activities include but are not limited to, data entry/creation for the learning management system, assisting with student photo mapping, and classroom readiness, supporting student focus groups and quarterly medical student council meetings, along with providing backup support for the Curriculum Committee, Year 1 & 2 meetings, etc. Assists with scheduling travel for conferences, meetings (including drafting agendas), taking meeting minutes, and maintaining records/materials as needed. Engages in special projects and assignments as directed, including collecting, compiling, and writing updates and reports on findings and prepping of preliminary findings for leadership as needed. Coordinates communication on behalf of Senior Leadership and provides other administrative support as requested. Assists with the coordination of the Peer Tutoring program, maintains program materials, monitors and approves tutor time entries, and develops programmatic reports. Supports the Assistant Registrar with verification of graduation, letters of good standing, drafting correspondence, verification of education, and other duties as requested. Serves as back-up support for the Dean as needed. Maintains the CMED email account. Ensures the smooth operation of the Office of Academic Affairs and Foundation Sciences administrative area. Assists with accreditation activities as needed. Orders office supplies, maintains inventory, keeps track of orders, and assigns purchases to the appropriate cost centers. Creates, maintains, reconciles, and tracks departmental budgets. Performs Timeclock Plus entry/approvals for students, faculty and staff. Coordinates the scheduling of meeting spaces within CMED buildings and updating calendars accordingly. Hires and supervises student employees. Performs credit card reconciliations for leadership. Supports assessment processes by serving as a back-up to proctor exams when needed. Performs other duties as assigned. |
| Supervision Exercised | None. |
| Message to Applicants | Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community. You must submit an on-line application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee. |
| Employee Group | Office Professional |
| Staff Pay Level | 5 |
| Pay Range | $14.50 - $21.33 per hour (estimated starting rate $14.50 - $16.25) |
| Division | Academic Affairs |
| Department | College of Medicine |
| Position Status | Regular |
| Position End Date | |
| Employment Status | Full-Time |
| FTE | 1.0 |
| Position Type | 12 month |
| Weekly Work Schedule | Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed |
| Location | Mount Pleasant, MI |
| About the Department | The Central Michigan University College of Medicine welcomed its inaugural class in the summer of 2013. CMED’s mission is to educate diverse students and trains culturally competent physicians to provide comprehensive care and services to underserved populations in Michigan and beyond. Students admitted into the medical school learn from a curriculum designed to prepare them to practice in these areas when they complete their residency training. This curriculum uses advanced technology, including state-of-the-art simulation and clinical skills labs. The College is accredited by The Liaison Commission on Medical Education and has experienced significant growth since its founding and continues to invest in its capacity to provide exceptional education and training to its students |
| About CMU | Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence. CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17. CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant. Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula. CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms. |
| CMU Leadership Standards | Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference. We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position. |
| EEO Statement |
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253 Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: titleix@cmich.edu |
| Posting Ends | |
| Open Until Filled | Yes |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.
(Open Ended Question)
- * Are you currently an internal employee of CMU according to the university's definition?
- Yes
- No
- * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").
- Not Applicable
- Dispatcher
- Medical Faculty
- Office Professional
- P&A, SO or Faculty
- Police
- Public Broadcasting
- Sergeant
- Service Maintenance
- Supervisory/Technical
- * Do you have a high school diploma or GED?
- Yes
- No
- * Do you have at least three years of qualifying experience or a combination of education and experience that equates to three years?
- Yes
- No
- * Do you have experience with Microsoft Word?
- Yes
- No
- * Do you have customer service experience?
- Yes
- No
Optional & Required Documents
Required Documents
- Resume/Curriculum Vitae
- Cover Letter
- List of References
