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COORDINATOR/FINANCE & CLINICAL SERVICES/CMED

Posted: 06/23/2024

COORDINATOR/FINANCE & CLINICAL SERVICES/CMED
Position Summary The Coordinator of Finance and Clinical Services supports the financial and clinical operations for the College of Medicine (CMED). Duties are broad, varied, and complex, requiring a high degree of autonomy. Responsibilities in this role require the incumbent to be technologically proficient, possess organizational skills, and to be detail/process oriented. This position has a dual reporting role to the Assistant Dean of Finance and to the Manager of Clinical Trial Finance.
Required Qualifications Bachelor’s degree, or equivalent combination of education and experience in administration, accounting, finance, or healthcare related fields.
Experience with Microsoft Word and Excel.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to perform the essential functions of the position, with or without reasonable accommodation.
Preferred Qualifications Familiarity with project management processes, SAP and Microsoft 365.
Demonstrated experience working with financial and confidential records.
Experience working in research administration and clinical trial management.
Advanced Excel skills (pivot tables, functions, formulas, formatting).
Duties & Responsibilities Prepares and processes monthly receivables between CMED and affiliation contracts.
Serves as department point of contact for Professional Development funds distribution and policy compliance.
Tracks payroll distribution to cost centers and sponsored projects and works with Faculty and Staff Affairs and CMED staff to make appropriate adjustments.
Makes appropriate purchases using an assigned purchasing card, utilizing on-line purchasing as required.
Acts as the primary contact for the CMED and NBME account.
Processes invoices/emails with the AP office and monitors account balances with the Assessment/Evaluation department.
Reviews staff travel and expense reports prior to submission for reimbursement.
Monitors, tracks, and reports College of Medicine equipment inventories.
Coordinates, prepares, tracks, and processes payments for College of Medicine expenses, reimbursement vouchers, and invoices.
Prepares account reconciliation reports maintained by CMED Finance as assigned.
Creates and monitors I/O usage for CMED departments to ensure appropriate reporting.
Acts as primary point of contact for CMED.
Assists with the preparation of various invoices for payments from Independent Contracts for CMED.
Serves as contact for CMED faculty and staff for all questions and advice related to SAP and CMU business policies.
Monitors CMED’s GL 6930000 account and processes entries as needed to stay compliant with CMU Accounting Services.
Monitors scheduling of staff benefit time reporting and identifies compliance issues.
Tracks the approval and auditing of timeclock entries in Timeclock+ for the department.
Provides assistance and serves as the backup administrator for the Physician Payment Adjustor Program (PPAP) and the Specialty Access Network Fee Program (SNAF) programs.
Provides various training sessions for various departmental processes, including, but not limited to, SAPTCP, credit card, and cost center reconciliation.
Provides support for the clinical operations budget with loading into SAP and reconciliation.
Provides data entry support for reporting out of SAP and EPIC.
Processes clinic POs and AP payments.
Assists with capital requisitions, processing, and transactions for clinical operations.
Tracks contractual agreements, renewal dates, and ensures proper processing.
Prepares and submits weekly and month-end journal entries for clinic deposits and contractual adjustments.
Receives, reviews, and posts ECH payments in SAP for clinical entries.
Coordinates clinical trial data entry into the Clinical Trial Management System.
Provides financial management support to investigators for grant budget preparation and award management.
Processes monthly review and reporting of grant expenditures to faculty/PI’s.
Assists with grant budget review for approval of expenditures and hires.
Corrects entries to properly allocate expenses to or from grant accounts.
Assists with grant match review and revenue transfers, as needed.
Assists with grant re-budget projection calculations.
Performs other duties as assigned.
Supervision Exercised None.
Message to Applicants Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

If there is a research statement you wish to include that is not required, please utilize Statement of Research.
Employee Group Professional & Administrative -Hourly
Staff Pay Level  
Pay Range $20.00 - $22.50 per hour
Division Academic Affairs
Department College of Medicine
Position Status Regular
Position End Date  
Employment Status Full-Time
FTE 1.0
Position Type 12 month
Weekly Work Schedule Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed
Location Mount Pleasant, MI
About the Department  
About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.
EEO Statement
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
 
If you wish to see “EEO is the Law” posters, please click here.
 
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
 
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
 
CMU’s Title IX Coordinator can be reached at:

Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu
Posting Ends  
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.

    (Open Ended Question)

  2. * Are you currently an internal employee of CMU according to the university's definition?
    • Yes
    • No
  3. * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").
    • Not Applicable
    • Dispatcher
    • Medical Faculty
    • Office Professional
    • P&A, SO or Faculty
    • Police
    • Public Broadcasting
    • Sergeant
    • Service Maintenance
    • Supervisory/Technical
  4. * Do you have a bachelor's degree or equivalent combination of education and experience in administration, accounting, finance, or healthcare related fields?
    • Yes
    • No
  5. * Do you have experience with Microsoft Word and Excel?
    • Yes
    • No

Optional & Required Documents

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents
  1. Statement of Research

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