EXECUTIVE OFFICE SPECIALIST, S-3570
EXECUTIVE OFFICE SPECIALIST
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
If you would like to bookmark this position for later review, click on the Bookmark this Job link. If you would like to print a copy of this position for your records, click on the Print Preview link.
If you need to finish applying, click on the Continue this Job Application button.
Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before March 12, 2025.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before March 12, 2025.
Position Information
Position Information
| Posting Number | S-3570 |
|---|---|
| Position Number | 35730 |
| Type of Recruitment | External |
| Position Title | EXECUTIVE OFFICE SPECIALIST |
| Position Summary | Position is responsible for complex and varied clerical/technical duties supporting Contracting & Purchasing Services and is the most senior level clerical job handling substantial details and duties. Processes documents related to procurement and provides clerical support to the buyers and director as needed. Acts as liaison with vendors and departments to resolve issues and facilitates the ordering process. Position has a high degree of autonomy/responsibility in performing complex duties. |
| Required Qualifications | High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job. |
| Preferred Qualifications | Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department (i.e. Excel, Access, SAP). Demonstrated ability to design/maintain web pages may be desired. |
| Duties & Responsibilities | Communicates with departments and Senior Buyers to assist in processing purchase requisitions, including but not limited to: contacting vendor for tax information and/or quote information. Creates Purchase Orders. Liaison between C&PS, campus departments and external vendors to resolve ordering, sourcing and pricing issues. Assists in the bid process by preparing bid documents, including completion of appropriate documents, contacting vendor and/or departments regarding bid information and compiling bid results for review by Senior Buyers and departments. Responsible for the requisition and bid process for the following commodities: -FM gasoline purchases -Parking Services parking passes -FM road salt Responsible for processing all Dell and Apple purchases, including obtaining quotes for departments, handling return procedures if necessary and coordinating the payment process with payable accounting. Maintains vendor contacts for commodities involving PC’s, tablets, laptops, novelties and appliances in order to provide quotes for departments. Enters copier readings into Access for the copier program. Processes copier readings for campus quarterly: -Processes monthly copier invoices for City of Mt Pleasant & MPPS. -Keeps in contact with reps from both the City and MPPS to answer questions they may have regarding invoicing issues. Troubleshoots system problems with SAP team and coordinator of web applications. Maintains and updates the C&PS website with most current information. Responsible for C&PS record retention and record disposition. Maintains monthly budget and purchasing statistics report for review by director. Works closely with payable accounting to correct problem invoices to ensure that payments are made on time, including resolving issues with vendors, scheduling deliveries, and verifying receipt of goods. Compiles information for year purchasing statistics report for Vice President. Reviews monthly expedite reports. Oversees and coordinates the annual maintenance/blanket agreement renewal process with campus departments. Processes payroll records for semi-monthly, bi-weekly and student staff using TimeLink. Supervises 2 student assistants and assigns tasks as needed. |
| Supervision Exercised | None. |
| Message to Applicants | Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community. You must submit an on-line application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee. This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before March 12, 2025. |
| Employee Group | Office Professional |
| Staff Pay Level | 6 |
| Pay Range | $16.00 - $23.87 per hour, estimated starting rate: $16.00 - $19.00 |
| Division | Finance and Administrative Services |
| Department | Purchasing |
| Position Status | Regular |
| Position End Date | |
| Employment Status | Full-Time |
| FTE | 1.0 |
| Position Type | 12 month |
| Weekly Work Schedule | Monday - Friday, 8am to 5pm |
| Location | Mount Pleasant, MI |
| About the Department | |
| About CMU | Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence. CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17. CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant. Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula. CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms. |
| CMU Leadership Standards | Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference. We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position. |
| EEO Statement |
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253 Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: titleix@cmich.edu |
| Posting Ends | |
| Open Until Filled | Yes |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn about this vacancy?
- CMU Website
- Chronicle of Higher Education
- HERC (Higher Education Recruitment Consortium)
- HigherEdJobs.com
- InsideHigherEd.com
- Michigan Works Talent Bank
- Newspaper
- Professional Journal/Website
- Other Source
- * Are you currently an internal employee of CMU according to the university's definition?
- Yes
- No
- * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").
- Not Applicable
- Dispatcher
- Medical Faculty
- Office Professional
- P&A, SO or Faculty
- Police
- Public Broadcasting
- Sergeant
- Service Maintenance
- Supervisory/Technical
- * Do you have a high school diploma or GED?
- Yes
- No
- * Do you have four years of qualifying experience or a combination of education and experience that equates to four years?
- Yes
- No
- * Do you have experience with Microsoft Word?
- Yes
- No
- * Do you have customer service experience?
- Yes
- No
- * Do you have spreadsheet and/or database experience?
- Yes
- No
Optional & Required Documents
Required Documents
- Resume/Curriculum Vitae
- Cover Letter
